Apply
Posted on: 06/11/2024
Apply
Posted on: 06/11/2024
Location
NYC-ALL BOROS
Department
CHECW - ADMIN
Salary range: $64,137.00 - $90,000.00
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.
AGENCY DESCRIPTION
Established in 1805, the New York City Department of Health and Mental Hygiene
(the NYC Health Department) is the oldest and largest health department in the
country. Our mission is to protect and improve the health of all New Yorkers,
in service of a vision of a city in which all New Yorkers can realize their
full health potential, regardless of who they are, how old they are, where
they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency's five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:
Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism's impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.
The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Systems and the Bureau of Finance, Administration, and Services. The Division's Deputy Commissioner also serves as the Agency's Chief Medical Offer. We seek a Senior Analyst, CHECW Payroll and Timekeeping to join the Bureau of Finance, Administration, and Services. The Senior Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
Duties will include but not be limited to:
Creating and processing Overtime Salary Cap Waivers, by ensuring all request are submitted clearly, completely answered, and monitoring all request through the approval process.
Creating and processing request to obtain Overtime cash and/or comp codes, updating balances when necessary, and monitoring all request through the approval process.
Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations.
Managing time and leave submissions, which includes receiving and reviewing absence documentation to ensure agency time and leave protocol.
Responding to time and leave inquiries to staff in a courteous and timely manner; Collaborating directly with bureau leadership to submit/adjust time records in accordance with rules, regulations, and policy.
Trouble shooting time and leave issues and submitting service tickets for escalation to agency Payroll for resolutions.
Processing manual leave adjustments and online event entries in City Time.
Researching and tracking longevity differentials, service increments, recurring increments payments award dates, Part-Time staff holiday pay compliance and makes agency Payroll aware of effective dates.
Reviewing payroll reports to ensure that transactions completed by Payroll have been accurately entered.
Completing Payroll Summary and Reconciliation for the biweekly payrolls.
Generating reports in City Time to analyze data, track trends.
Providing supervision to staff providing Payroll and/or Timekeeping assistance; Ensuring and monitoring staff who conduct training, City Time orientation for new hires, and new manager/supervisors; Monitoring and ensuring the maintenance of employee electronic and paper files.
Providing supervision to staff assisting with maintaining and updating City Time approval trees/workflows.
Monitoring and tracking division Training Compliance; Run reports in Compliance Administration and Tracking (CAaT) system; drafting and sharing.
Performing general administrative duties and special projects, as requested by division leadership.
**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.
Proof of Education according to the education requirements of the civil service title.
Current Resume
Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting's "Minimum Qualification Requirements" section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
**LOAN FORGIVENESS
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at StudentAid.gov/PSLF.
"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL"
Apply
Posted on: 06/11/2024
Location
NYC-ALL BOROS
Department
CHECW - ADMIN
Salary range: $64,137.00 - $90,000.00
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.
AGENCY DESCRIPTION
Established in 1805, the New York City Department of Health and Mental Hygiene
(the NYC Health Department) is the oldest and largest health department in the
country. Our mission is to protect and improve the health of all New Yorkers,
in service of a vision of a city in which all New Yorkers can realize their
full health potential, regardless of who they are, how old they are, where
they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency's five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:
Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism's impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.
The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Systems and the Bureau of Finance, Administration, and Services. The Division's Deputy Commissioner also serves as the Agency's Chief Medical Offer. We seek a Senior Analyst, CHECW Payroll and Timekeeping to join the Bureau of Finance, Administration, and Services. The Senior Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
Duties will include but not be limited to:
Creating and processing Overtime Salary Cap Waivers, by ensuring all request are submitted clearly, completely answered, and monitoring all request through the approval process.
Creating and processing request to obtain Overtime cash and/or comp codes, updating balances when necessary, and monitoring all request through the approval process.
Apply
Posted on: 06/11/2024
Location
NYC-ALL BOROS
Department
CHECW - ADMIN
Salary range: $64,137.00 - $90,000.00
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.
AGENCY DESCRIPTION
Established in 1805, the New York City Department of Health and Mental Hygiene
(the NYC Health Department) is the oldest and largest health department in the
country. Our mission is to protect and improve the health of all New Yorkers,
in service of a vision of a city in which all New Yorkers can realize their
full health potential, regardless of who they are, how old they are, where
they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency's five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:
Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations.
Managing time and leave submissions, which includes receiving and reviewing absence documentation to ensure agency time and leave protocol.
Responding to time and leave inquiries to staff in a courteous and timely manner; Collaborating directly with bureau leadership to submit/adjust time records in accordance with rules, regulations, and policy.
Trouble shooting time and leave issues and submitting service tickets for escalation to agency Payroll for resolutions.
Processing manual leave adjustments and online event entries in City Time.
Researching and tracking longevity differentials, service increments, recurring increments payments award dates, Part-Time staff holiday pay compliance and makes agency Payroll aware of effective dates.
Reviewing payroll reports to ensure that transactions completed by Payroll have been accurately entered.
Completing Payroll Summary and Reconciliation for the biweekly payrolls.
Generating reports in City Time to analyze data, track trends.
Providing supervision to staff providing Payroll and/or Timekeeping assistance; Ensuring and monitoring staff who conduct training, City Time orientation for new hires, and new manager/supervisors; Monitoring and ensuring the maintenance of employee electronic and paper files.
Providing supervision to staff assisting with maintaining and updating City Time approval trees/workflows.
Monitoring and tracking division Training Compliance; Run reports in Compliance Administration and Tracking (CAaT) system; drafting and sharing.
Performing general administrative duties and special projects, as requested by division leadership.
**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.
Proof of Education according to the education requirements of the civil service title.
Current Resume
Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting's "Minimum Qualification Requirements" section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
**LOAN FORGIVENESS
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at StudentAid.gov/PSLF.
Location
NYC-ALL BOROS
Department
CHECW - ADMIN
Salary range: $64,137.00 - $90,000.00
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.
AGENCY DESCRIPTION
Established in 1805, the New York City Department of Health and Mental Hygiene
(the NYC Health Department) is the oldest and largest health department in the
country. Our mission is to protect and improve the health of all New Yorkers,
in service of a vision of a city in which all New Yorkers can realize their
full health potential, regardless of who they are, how old they are, where
they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency's five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:
Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism's impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.
The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Systems and the Bureau of Finance, Administration, and Services. The Division's Deputy Commissioner also serves as the Agency's Chief Medical Offer. We seek a Senior Analyst, CHECW Payroll and Timekeeping to join the Bureau of Finance, Administration, and Services. The Senior Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
Duties will include but not be limited to:
Creating and processing Overtime Salary Cap Waivers, by ensuring all request are submitted clearly, completely answered, and monitoring all request through the approval process.
Creating and processing request to obtain Overtime cash and/or comp codes, updating balances when necessary, and monitoring all request through the approval process.
Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations.
Managing time and leave submissions, which includes receiving and reviewing absence documentation to ensure agency time and leave protocol.
Responding to time and leave inquiries to staff in a courteous and timely manner; Collaborating directly with bureau leadership to submit/adjust time records in accordance with rules, regulations, and policy.
Trouble shooting time and leave issues and submitting service tickets for escalation to agency Payroll for resolutions.
Processing manual leave adjustments and online event entries in City Time.
Researching and tracking longevity differentials, service increments, recurring increments payments award dates, Part-Time staff holiday pay compliance and makes agency Payroll aware of effective dates.
Reviewing payroll reports to ensure that transactions completed by Payroll have been accurately entered.
Completing Payroll Summary and Reconciliation for the biweekly payrolls.
Generating reports in City Time to analyze data, track trends.
Providing supervision to staff providing Payroll and/or Timekeeping assistance; Ensuring and monitoring staff who conduct training, City Time orientation for new hires, and new manager/supervisors; Monitoring and ensuring the maintenance of employee electronic and paper files.
Providing supervision to staff assisting with maintaining and updating City Time approval trees/workflows.
Monitoring and tracking division Training Compliance; Run reports in Compliance Administration and Tracking (CAaT) system; drafting and sharing.
Performing general administrative duties and special projects, as requested by division leadership.
**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.
Proof of Education according to the education requirements of the civil service title.
Current Resume
Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
"This position MAY be eligible for remote work up to two days per week,
pursuant to the Remote Work Pilot Program."
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However,
all candidates must possess the one year of administrative or supervisory
experience as described in "1" above. Education above the high school level
may be substituted for the general clerical/administrative experience (but not
for the one year of administrative or supervisory experience described in "1"
above) at a rate of 30 semester credits from an accredited college for 6
months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS) - 3-5 years of extensive experience and familiarity Citytime - Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS - 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT) - Proficiency in Microsoft Word and Excel - Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above.
However, all candidates must possess the one year of administrative or
supervisory experience as described in "1" above. Education above the high
school level may be substituted for the general clerical/administrative
experience (but not for the one year of administrative or supervisory
experience described in "1" above) at a rate of 30 semester credits from an
accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS)\n- 3-5 years of extensive experience and familiarity Citytime\n- Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS\n- 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT)\n- Proficiency in Microsoft Word and Excel\n- Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism's impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.
The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Systems and the Bureau of Finance, Administration, and Services. The Division's Deputy Commissioner also serves as the Agency's Chief Medical Offer. We seek a Senior Analyst, CHECW Payroll and Timekeeping to join the Bureau of Finance, Administration, and Services. The Senior Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
Duties will include but not be limited to:
Creating and processing Overtime Salary Cap Waivers, by ensuring all request are submitted clearly, completely answered, and monitoring all request through the approval process.
Creating and processing request to obtain Overtime cash and/or comp codes, updating balances when necessary, and monitoring all request through the approval process.
Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations.
Managing time and leave submissions, which includes receiving and reviewing absence documentation to ensure agency time and leave protocol.
Responding to time and leave inquiries to staff in a courteous and timely manner; Collaborating directly with bureau leadership to submit/adjust time records in accordance with rules, regulations, and policy.
Trouble shooting time and leave issues and submitting service tickets for escalation to agency Payroll for resolutions.
Processing manual leave adjustments and online event entries in City Time.
Researching and tracking longevity differentials, service increments, recurring increments payments award dates, Part-Time staff holiday pay compliance and makes agency Payroll aware of effective dates.
Reviewing payroll reports to ensure that transactions completed by Payroll have been accurately entered.
Completing Payroll Summary and Reconciliation for the biweekly payrolls.
Generating reports in City Time to analyze data, track trends.
Providing supervision to staff providing Payroll and/or Timekeeping assistance; Ensuring and monitoring staff who conduct training, City Time orientation for new hires, and new manager/supervisors; Monitoring and ensuring the maintenance of employee electronic and paper files.
Providing supervision to staff assisting with maintaining and updating City Time approval trees/workflows.
Monitoring and tracking division Training Compliance; Run reports in Compliance Administration and Tracking (CAaT) system; drafting and sharing.
Performing general administrative duties and special projects, as requested by division leadership.
**IMPORTANT NOTES TO ALL CANDIDATES:
"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL"
"This position MAY be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program."
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However,
all candidates must possess the one year of administrative or supervisory
experience as described in "1" above. Education above the high school level
may be substituted for the general clerical/administrative experience (but not
for the one year of administrative or supervisory experience described in "1"
above) at a rate of 30 semester credits from an accredited college for 6
months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS) - 3-5 years of extensive experience and familiarity Citytime - Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS - 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT) - Proficiency in Microsoft Word and Excel - Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
Please note: If you are called for an interview you will be required to bring
to your interview copies of original documentation, such as:
* A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.
* Proof of Education according to the education requirements of the civil service title.
* Current Resume
* Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)
Additional documentation may be required to evaluate your qualification as outlined in this posting's "Minimum Qualification Requirements" section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
**LOAN FORGIVENESS
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at StudentAid.gov/PSLF.
"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL"
"This position MAY be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program."
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However,
all candidates must possess the one year of administrative or supervisory
experience as described in "1" above. Education above the high school level
may be substituted for the general clerical/administrative experience (but not
for the one year of administrative or supervisory experience described in "1"
above) at a rate of 30 semester credits from an accredited college for 6
months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS) - 3-5 years of extensive experience and familiarity Citytime - Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS - 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT) - Proficiency in Microsoft Word and Excel - Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above.
However, all candidates must possess the one year of administrative or
supervisory experience as described in "1" above. Education above the high
school level may be substituted for the general clerical/administrative
experience (but not for the one year of administrative or supervisory
experience described in "1" above) at a rate of 30 semester credits from an
accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS)\n- 3-5 years of extensive experience and familiarity Citytime\n- Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS\n- 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT)\n- Proficiency in Microsoft Word and Excel\n- Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
637467
Title code
10124
Civil service title
PRINCIPAL ADMINISTRATIVE ASSOC
Title classification
Competitive-1
Apply
* Agency: DEPT OF HEALTH/MENTAL HYGIENE
Posted on: 06/11/2024
* Job type: Full-time
Location
NYC-ALL BOROS
* Title Classification: Exam may be required
Department
CHECW - ADMIN
Salary range: $64,137.00 - $90,000.00
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.
AGENCY DESCRIPTION
Established in 1805, the New York City Department of Health and Mental Hygiene
(the NYC Health Department) is the oldest and largest health department in the
country. Our mission is to protect and improve the health of all New Yorkers,
in service of a vision of a city in which all New Yorkers can realize their
full health potential, regardless of who they are, how old they are, where
they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency's five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:
Apply
* Agency: DEPT OF HEALTH/MENTAL HYGIENE
Posted on: 06/11/2024
* Job type: Full-time
Location
NYC-ALL BOROS
* Title Classification: Exam may be required
Department
CHECW - ADMIN
Salary range: $64,137.00 - $90,000.00
OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.
AGENCY DESCRIPTION
Established in 1805, the New York City Department of Health and Mental Hygiene
(the NYC Health Department) is the oldest and largest health department in the
country. Our mission is to protect and improve the health of all New Yorkers,
in service of a vision of a city in which all New Yorkers can realize their
full health potential, regardless of who they are, how old they are, where
they are from, or where they live.
As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City's yellow fever outbreak in 1822, to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.
Our Agency's five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are:
Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism's impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.
The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health. CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology; influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco; and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Systems and the Bureau of Finance, Administration, and Services. The Division's Deputy Commissioner also serves as the Agency's Chief Medical Offer. We seek a Senior Analyst, CHECW Payroll and Timekeeping to join the Bureau of Finance, Administration, and Services. The Senior Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.
Duties will include but not be limited to:
Creating and processing Overtime Salary Cap Waivers, by ensuring all request are submitted clearly, completely answered, and monitoring all request through the approval process.
Creating and processing request to obtain Overtime cash and/or comp codes, updating balances when necessary, and monitoring all request through the approval process.
Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations.
Managing time and leave submissions, which includes receiving and reviewing absence documentation to ensure agency time and leave protocol.
Responding to time and leave inquiries to staff in a courteous and timely manner; Collaborating directly with bureau leadership to submit/adjust time records in accordance with rules, regulations, and policy.
Trouble shooting time and leave issues and submitting service tickets for escalation to agency Payroll for resolutions.
Processing manual leave adjustments and online event entries in City Time.
Researching and tracking longevity differentials, service increments, recurring increments payments award dates, Part-Time staff holiday pay compliance and makes agency Payroll aware of effective dates.
Reviewing payroll reports to ensure that transactions completed by Payroll have been accurately entered.
Completing Payroll Summary and Reconciliation for the biweekly payrolls.
Generating reports in City Time to analyze data, track trends.
Providing supervision to staff providing Payroll and/or Timekeeping assistance; Ensuring and monitoring staff who conduct training, City Time orientation for new hires, and new manager/supervisors; Monitoring and ensuring the maintenance of employee electronic and paper files.
Providing supervision to staff assisting with maintaining and updating City Time approval trees/workflows.
Monitoring and tracking division Training Compliance; Run reports in Compliance Administration and Tracking (CAaT) system; drafting and sharing.
Performing general administrative duties and special projects, as requested by division leadership.
**IMPORTANT NOTES TO ALL CANDIDATES:
Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:
* A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver's license.
* Proof of Education according to the education requirements of the civil service title.
* New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
637467
Title code
10124
Civil service title
PRINCIPAL ADMINISTRATIVE ASSOC
Title classification
Competitive-1
Business title
Senior Analyst, CHECW Payroll & Timekeeping
Posted until
2025-06-10
* Experience level: Experienced (non-manager)
Number of positions
1
Work location
42-09 28th Street
* Category: Health
The energy of a newsroom, the pace of a trading floor, the buzz of a recent tech breakthrough; we work hard, and we work fast - while keeping up the quality and accuracy we're known for. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We bring out the best in each other through collaboration. Through our countless volunteer projects, we also help network with the communities around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
What's the role?
At Bloomberg, we are committed to fighting the battle against climate change.
That's why we're taking action, using our expertise in data - and decades of
experience leading from the front - to tackle climate change from every angle.
Climate change is changing the way market participants allocate capital, and
the ability for businesses and investors to understand their climate related
impacts, risks, and mitigation pathways is crucial.
Our offerings are fueled by powerful information. We combine data and context to paint the whole picture for our clients, around the clock - from around the world. We are responsible for delivering this data, news and analytics through innovative technology - quickly and accurately. As a team, we are responsible for the development of Net Zero Transition focused data solutions, and work across key climate initiatives including Global Capacity Building Coalition (GCBC).
The Global Capacity Building Coalition (GCBC) is an initiative, launched at COP28 in Dubai. Its aim is to significantly increase the availability and effectiveness of climate finance technical assistance programs for financial institutions and other stakeholders in emerging markets and developing economies.
Supported by Bloomberg Philanthropies, the Coalition brings together some of the world's leading climate finance organizations. UN agencies, multilateral development banks (MDBs), standard setters, and the private sector will enhance collaboration and respond to growing requests for capacity building support from financial institutions in EMDEs to meet the aims of the UN and the G20 Sustainable Finance Working Group (SFWG).
A critical component of the Global Capacity Building Coalition's success is the development of an online platform, which will be an ultimate repository of capacity building resources, training, and technical assistance. We are looking for a Business Analyst to help refine functionality, build alignment across leads, and oversee the delivery of this platform.
As a Business Analyst, you will be responsible for delivering the online platform and supporting GCBC Leadership to execute the Coalition's strategy and ambitions. The role requires experience in product and online content development and deployment, project management and commitment to climate, multilateral collaboration. It will require excellent stakeholder relationships and management skills and a track record of delivering complex, technology-driven projects to a global audience. Familiarity with finance and/or climate is an additional advantage.
We'll trust you to:
* Work closely with the Leadership to prioritize enhancements in line with the product vision
* Act as a project manager to ensure projects and required tasks are well scoped and on track
Additional documentation may be required to evaluate your qualification as outlined in this posting's "Minimum Qualification Requirements" section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.
If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.
**LOAN FORGIVENESS
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at StudentAid.gov/PSLF.
"FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL"
"This position MAY be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program."
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However,
all candidates must possess the one year of administrative or supervisory
experience as described in "1" above. Education above the high school level
may be substituted for the general clerical/administrative experience (but not
for the one year of administrative or supervisory experience described in "1"
above) at a rate of 30 semester credits from an accredited college for 6
months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS) - 3-5 years of extensive experience and familiarity Citytime - Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS - 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT) - Proficiency in Microsoft Word and Excel - Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and three years of
satisfactory full-time progressively responsible clerical/administrative
experience, one year of which must have been in an administrative capacity or
supervising staff performing clerical/administrative work of more than
moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and
four years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by
a State's department of education or a recognized accrediting organization and
five years of satisfactory full-time progressively responsible
clerical/administrative experience including one year of the administrative
supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above.
However, all candidates must possess the one year of administrative or
supervisory experience as described in "1" above. Education above the high
school level may be substituted for the general clerical/administrative
experience (but not for the one year of administrative or supervisory
experience described in "1" above) at a rate of 30 semester credits from an
accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- 3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS)\n- 3-5 years of extensive experience and familiarity Citytime\n- Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS\n- 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT)\n- Proficiency in Microsoft Word and Excel\n- Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Job ID
637467
Title code
10124
Civil service title
PRINCIPAL ADMINISTRATIVE ASSOC
Title classification
Competitive-1
Business title
Senior Analyst, CHECW Payroll & Timekeeping
Posted until
2025-06-10
* Experience level: Experienced (non-manager)
Number of positions
1
Work location
42-09 28th Street
* Category: Health
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